HiringCafe Privacy Policy

Last updated: October 28, 2026

1. Scope

This policy explains how Vasona Technologies, Inc. ("HiringCafe," "we," "us," or "our") collects, uses, discloses, retains, and protects information when you use hiringcafe.com, a HiringCafe iOS or Android application, a HiringCafe account, the HiringCafe Job Search Claude Connector, or the HiringCafe Job Search app for ChatGPT.

In this policy, a "user" is any individual or entity that uses our services:

Visitors: People who browse hiringcafe.com, view public job listings, or visit our web properties without creating an account.
Job Seekers: People who register an account, build or manage a job-seeker or Talent Network profile, upload resumes, save jobs, apply to positions, or use our job search features (including the HiringCafe Job Search Claude Connector and HiringCafe Job Search app for ChatGPT).
Employers and Recruiters: Individuals and companies that create an employer account, post job openings, manage candidate pipelines, or communicate with job seekers through HiringCafe features.

Third-party AI services: As explained in Section 3, Anthropic and OpenAI separately control Claude and ChatGPT and your conversations in those services under their own terms and privacy policies. Please review their policies to understand how they handle your inputs outside of our tools. HiringCafe does not control, and is not responsible for, how Anthropic or OpenAI handle, use, store, or process your data.

2. Information We Collect

Account and profile information: Information you provide when you create an account, set up a profile, or post jobs.
- Basic details: Name, email address, phone number, and account credentials.
- Professional details: Resumes, work history, education, skills, desired compensation, and preferences. Optional profile fields are entirely up to you.
- Employer details: Company name, recruiter or employee name, billing information, job postings, and recruiter contact details.
Application and communication information: Information you choose to provide when you apply, contact us, join a talent network, or communicate with an employer or recruiter through a HiringCafe feature.
Payment and membership information: If you join the Espresso Club or leave a tip, our payment processor, Stripe, collects your card or wallet details (such as Apple Pay or Google Pay) and your email address for receipts. We do not receive or store your full card number. We keep a record of your membership (its amount, status, and dates, and the Stripe identifiers that link it to your account) and, if you add one, the Reddit username you give us for the member flair.
Search and chat content: The text you submit in the job-search box, AI search, or Talent Agent chats, including follow-up prompts, and the results we return. If you are signed in, we save your searches and chats so you can return to them.
Usage and device information: IP address and approximate location derived from it, browser and device type, operating system, pages or features used, referring pages, dates and times, request identifiers, and diagnostic or security events.
Cookies and similar technologies: The website uses cookies and similar technologies for essential functions, preferences, analytics (including session recordings of a sample of visits), security, and advertising. The Claude and ChatGPT tools do not set HiringCafe browser cookies inside those conversations.
Sensitive personal information:
- What we do not collect: We do not intentionally collect or require government-issued identification numbers (such as Social Security or passport numbers), bank account details (payments, such as employer billing, Espresso Club memberships, and tips, go through a secure third-party payment processor), health data, or biometric data.
- Clearances and specialized filters: Because we are a job platform, you may choose to search for or list professional attributes such as security clearances, licenses, or legal work authorization. We do not collect protected demographic data (such as race, religion, sexual orientation, or EEO survey responses) unless an employer requests it directly through its own external application.
- Please keep sensitive details out of searches and chats: Do not type information such as identification numbers, financial account numbers, or health details into a search or chat. We do not ask for it, but anything you type is stored with your search or chat and may be shown back to you.

3. HiringCafe Integrations for Claude and ChatGPT

The HiringCafe Job Search Claude Connector and HiringCafe Job Search app for ChatGPT are anonymous and read-only. They do not receive your HiringCafe account, saved jobs, application history, profile, or resume, and their tools cannot submit an application or change any account or job data.

Tool inputs: Claude or ChatGPT sends only the structured arguments needed for the tool call. These may include job-title or keyword searches; city, state, country, postal-code, radius, or remote preferences; workplace and employment preferences; compensation, recency, seniority, experience, education, license, language, clearance, benefits, schedule, travel, and working-condition filters; employer names, size, industry, organization type, headquarters, funding, investors, and founding-year filters; result limits; and HiringCafe job IDs selected for details or, in ChatGPT, cards.
Tool outputs: HiringCafe returns public job data and result counts. Job data may include a job ID, title, employer, location, workplace and employment type, compensation, posting date, requirements summary, seniority, minimum experience, responsibilities, technologies, full public job description, and a HiringCafe job-page link. Tool responses may also include status or error text, and the ChatGPT result-card tool returns selected public listings in card form.
What is not sent: HiringCafe does not receive the rest of your Claude or ChatGPT conversation or your Anthropic or OpenAI account details through these tools. The tool schemas have no dedicated fields for resumes, contact details, or application materials; do not include that information in search terms or filters.
Purpose: We process tool inputs to search the public job index, retrieve one public listing, or display selected public listings, and we may log search criteria with our other signed-out search activity to operate and improve search. Job links contain attribution parameters so HiringCafe can measure visits from Claude and ChatGPT in aggregate.
Recipients: Tool inputs are processed by HiringCafe and service providers that host and secure the MCP endpoint and operate the job-search infrastructure. Tool outputs are returned to Anthropic or OpenAI, as applicable, for display in Claude or ChatGPT. A search does not send your tool inputs to employers or recruiters.
Anthropic and OpenAI: Anthropic and OpenAI operate Claude and ChatGPT and are responsible for how they collect, store, and use your conversations, prompts, and account information under their own terms and privacy policies. Once HiringCafe's tool responses are returned to Claude or ChatGPT, they are handled under that platform's policies. We encourage you to review those policies and use their privacy settings, such as chat history and model-training controls.

4. How We Use Information

Provide job search, job details, account, profile, application, and communication features you request.
Match candidates with relevant job postings, recommend career opportunities, and train, test, or improve our internal search ranking, recommendation, and matching systems. For these purposes we use account, profile, and resume information, search and click activity (including your feedback on which recommended jobs are good or bad matches), and public job listing data.
Maintain, troubleshoot, secure, and improve HiringCafe and prevent fraud, abuse, and service disruption.
Measure service usage and traffic sources, personalize website features, and understand which features are useful.
Measure the performance of our own advertising on other sites and apps, as described in Section 5.
Send service messages and, where permitted, marketing communications that you can unsubscribe from.
Comply with law, enforce our terms, and protect users, HiringCafe, and others.

5. How We Disclose Information

At your direction: When you choose to apply or use a feature that connects you with an employer or recruiter, we disclose the information needed to complete that request. The Claude Connector and ChatGPT app only provide HiringCafe links and do not submit applications.
Talent Network: If you join our Talent Network, employers and recruiters with a HiringCafe account may be able to find and view your profile, including your name, resume, work history, education, skills, and preferences. We do not show them your email address, phone number, or postal address unless you choose to share them, for example by applying or accepting an introduction. You can turn off your Talent Network visibility in your account at any time. Employers and recruiters are independent businesses that control what they do with information once they receive it, under their own privacy policies and applicable law.
Service providers: Vendors that process information on our behalf and under contract for hosting, content delivery, security, search infrastructure, storage, payment processing, communications, analytics, and customer support. They may use the information only to provide services to us.
Advertising partners: On the HiringCafe website, Google (including Google Ads and Google Analytics) and other advertising partners use cookies or similar technologies to measure visits and our own ad campaigns and to reach visitors with HiringCafe ads on other sites and apps. We also show Google AdSense ads in search results, Talent Agent results, Application Tracker, and Recently Viewed. Google may use these technologies to show, personalize, and measure ads on our site. Espresso Club members do not receive these Google ad cards. These partners act as independent third parties and handle data under their own privacy policies. We also tell Google Ads when a visitor creates an account, clicks to apply to a job, or joins the Talent Network, so we can measure our own ad campaigns; these events do not include your name, email address, resume, or profile.
Sponsored jobs: Search results on hiringcafe.com can include sponsored job listings that employers and job-advertising partners (such as JobTarget) pay to show, always labeled "Sponsored." We pick them using only your current search and filters, not a profile of you, and no advertising partner runs code or sets cookies on our pages to show them. We count how often each one is shown. When you open one, we use a hashed version of your IP address to count and limit paid clicks, then send you to the employer's or partner's page, which handles your visit under its own privacy policy. Espresso Club members can hide sponsored jobs.
Meta search measurement: When website search measurement is enabled, we send Meta a Search event after a classic search returns successfully or an AI search prompt is accepted. This event includes the submitted search-box text, IP address, browser/device information from the browser's user agent, and available Meta ad-click or browser identifiers to measure and optimize HiringCafe ads. This integration does not send uploaded resumes, search-filter settings, full page URLs, or prior conversation context. Each accepted follow-up prompt is measured separately. We suppress these Meta search events when the browser signals Global Privacy Control or Do Not Track, or when you opt out of sharing in Section 7. Claude Connector and ChatGPT app tool requests and conversations are not shared through this website advertising integration.
"Sale" or "sharing" of personal information: Because our advertising partners collect device identifiers, IP addresses, and browsing activity on hiringcafe.com to measure and target ads, some state privacy laws, such as the California Consumer Privacy Act, treat this as "sharing" personal information for cross-context behavioral advertising. We do not sell personal information for money, and we do not use or disclose the contents of your resume, profile, or applications for advertising.
Legal and business events: We may disclose information when required by law, to protect rights and safety, or as part of a merger, financing, acquisition, reorganization, or sale of assets subject to appropriate safeguards.

6. Retention

Claude and ChatGPT tool inputs and outputs: HiringCafe does not save them to any account or link them to you. Search criteria may be kept in our search logs, which we retain for up to 24 months.
Operational logs: Our hosting provider may retain standard request metadata and sanitized error logs for up to 30 days. HiringCafe does not deliberately include raw tool arguments or full tool outputs in those logs.
Account, profile, and application information: We keep this information while your account is active or as needed to provide a feature you requested. Following a valid deletion request, we delete or de-identify it within 45 days (or sooner where applicable law requires); residual backup copies may remain for up to 90 additional days. Information needed for fraud prevention, legal claims, tax, or regulatory compliance may be kept for up to seven years.
Support and privacy requests: We retain these records for up to two years after the request is closed, unless a longer period is legally required.
Website analytics and advertising data: We retain data we control for up to 24 months. Third-party cookies and partner-held data may have different periods described in the partner's policy or your browser controls.

7. Your Choices and Controls

You can avoid sending an optional search criterion, remove or stop using the Claude Connector, stop using or uninstall the ChatGPT app, and manage or delete conversations using Anthropic's or OpenAI's controls, as applicable.
You can access, correct, download, or delete eligible HiringCafe account and profile information, and you can object to or restrict certain processing where applicable.
You can unsubscribe from marketing emails using the link in the message.
You can manage browser cookies and Google personalized ads in My Ad Center or use the Digital Advertising Alliance opt-out page.
You can opt out of the sharing of your personal information for advertising on this browser at Do Not Sell or Share My Personal Information.
How to submit a privacy request: Email ali [at] hiring.cafe with the subject line "Privacy Rights Request." Include your full name, the email address associated with your account, and the right you want to exercise (for example, access, correction, deletion, restriction, or opting out of sharing).
Verification and response times: We may need to verify your identity by matching the information you provide with our records. Once verified, we will respond within 45 days, or sooner where applicable law requires (for example, one month under the GDPR). If we need more time, we will tell you.
Appeals: If we deny your request, you can appeal by replying to our response or emailing ali [at] hiring.cafe with the subject line "Privacy Request Appeal" and the reasons you disagree. We will respond within the time required by applicable law. Depending on where you live, you may also complain to your local data-protection authority or state attorney general.

Supplemental Notice for California Residents

The California Consumer Privacy Act, as amended by the California Privacy Rights Act (together, "CCPA"), requires us to give California residents the additional information below. It applies to job seekers, website visitors, and representatives of employers or recruiting businesses.

Categories of personal information collected. In the preceding 12 months, depending on how you use HiringCafe, we collected:

Identifiers: Name, email address, phone number, account username, IP address, device and cookie identifiers, and employer contact details.
Professional or employment-related information: Work history, resume details, education, skills, application materials, and employer account data (such as company name, job postings, and billing details).
Internet or other electronic network activity: Browsing history on our site, search queries, chats and prompts, interactions with our website, and interactions with our Claude and ChatGPT tools.
Sensitive personal information: Account login credentials. We do not use sensitive personal information for purposes other than those the CCPA permits.

Claude Connector and ChatGPT app. These tools do not share your name, account, or conversation with HiringCafe. When a Claude or ChatGPT conversation uses a HiringCafe tool, HiringCafe receives only the search criteria for that tool call. We use those criteria to return results and may log them with our other search activity, but they are not linked to you (see Sections 3 and 6).

Sources. We collect personal information directly from you, automatically from your browser or device when you visit our website, and from service providers that help us operate the service.

Use and disclosure. We use and disclose personal information for the business and commercial purposes described in Sections 4 and 5. In the preceding 12 months, we "shared" the following categories with advertising and analytics partners for cross-context behavioral advertising: identifiers (IP address, device and cookie identifiers) and internet or other electronic network activity (pages viewed, referring pages, website search text, and interactions with our site). We do not sell personal information for money. We do not knowingly sell or share the personal information of consumers under 16.

Your California privacy rights. You have the right to:

Know and access the personal information we collect, use, disclose, or share.
Delete personal information we collected from you, subject to legal exceptions (such as records we must keep for tax purposes).
Correct inaccurate personal information.
Opt out of sale or sharing of your personal information for cross-context behavioral advertising. See Do Not Sell or Share My Personal Information below.
Non-discrimination: We will not discriminate against you for exercising your rights.

Submit requests as described in Section 7. You may also use an authorized agent to submit a request for you.

Wherever you live, you can opt out of the "sharing" described in Section 5 for this browser. When you opt out, we ask Google to restrict how it uses data from our Google Ads and Google Analytics tags, and we stop sending search events to Meta. Sponsored jobs never use this data. If we show third-party display ads on hiringcafe.com in the future, you will see only non-personalized ones.

We treat a Global Privacy Control signal from your browser as the same opt-out. Because the choice is saved in your browser, repeat it on each browser or device you use, and again if you clear your cookies or site data. To opt out by email instead, write to ali [at] hiring.cafe with the subject line "Do Not Sell or Share." If we show ads on hiringcafe.com in the future, visitors in some regions may also see a privacy message from Google that lets them make or change ad choices.

Supplemental Notice for Residents of Other U.S. States

If you live in a state with a comprehensive privacy law, such as Virginia, Colorado, Connecticut, Texas, or Oregon, you may have the right to:

confirm whether we process your personal information and access it;
correct inaccuracies and delete your personal information;
obtain a portable copy of your data; and
opt out of targeted advertising, the sale of personal information, and profiling that produces legal or similarly significant effects.

To exercise these rights or appeal a decision, follow the process in Section 7. If your appeal is denied, you may contact your state attorney general. We do not sell personal information for money.

Supplemental Notice for the European Economic Area, UK, and Switzerland

If you are in the European Economic Area (EEA), the United Kingdom, or Switzerland, the following also applies under the General Data Protection Regulation (GDPR) and equivalent local laws, whether you are a job seeker, a website visitor, or a representative of an employer.

Data controller. HiringCafe is the controller for personal data collected through our website and accounts. The Claude Connector and ChatGPT app do not receive information that identifies you, so we do not use them to identify or profile individuals. If you include personal data in a search term, we process it only to return results and operate our search, without linking it to you. Anthropic and OpenAI are separately responsible for your conversations on their platforms.

Legal bases. We process personal data on these bases:

Performance of a contract: To provide the job search, profile, employer account, job posting, application, and communication features you request.
Legitimate interests: To secure our platform, prevent fraud, troubleshoot, measure traffic, and improve our services (including our search and matching systems), where those interests are not overridden by your rights.
Consent: For marketing communications, optional features, and, where required, non-essential advertising and analytics cookies. You may withdraw consent at any time.
Legal obligations: To comply with applicable laws, tax requirements, and legal processes.

Your rights. You have the right to:

Access your personal data and get a copy.
Rectify inaccurate or incomplete data.
Erase your data in certain circumstances, subject to legal retention obligations.
Restrict our processing of your data.
Port your data in a structured, commonly used format.
Object to processing based on legitimate interests or for direct marketing.

To exercise these rights, follow the process in Section 7. You also have the right to lodge a complaint with your local data-protection supervisory authority.

International transfers. HiringCafe is based in the United States, and your information may be processed in the U.S. or other countries where our service providers operate. When we transfer personal data from the EEA, UK, or Switzerland to a country without an adequacy decision, we rely on approved mechanisms such as Standard Contractual Clauses.

8. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information. No transmission or storage system is completely secure, so we cannot guarantee absolute security.

9. Children

HiringCafe is not directed to anyone under 16, and we do not knowingly collect personal information from anyone under 16. If you believe a child under 16 has given us personal information, contact us at ali [at] hiring.cafe and we will delete it.

10. Changes to This Policy

We may update this policy as our services or legal obligations change. We will post the revised policy here and update the date above. Material changes will receive additional notice when required by law.

11. Contact Us

Questions or privacy requests can be sent to ali [at] hiring.cafe.